PRO EM National Event Services

Position Summary:

• Conduct quarterly physical inventory checks of all equipment and uniforms.
• Track all inventory movement, items in and out of the vault, using the company's inventory management app.
• Log and manage damaged items and write offs, ensuring accurate records are maintained.
• Track laundry in and out for uniforms and linens as applicable.
• Track uniform issuance and returns to and from Event Coordinators and other staff.
• Maintain the vault area in a clean, organized, and clutter free condition at all times.
• Oversee the general upkeep, maintenance, and functionality of equipment and the vault facility.

• Work with all relevant vendors to coordinate orders for ice, water, uniforms, equipment, and safety supplies needed for events.
• Ensure orders are placed with enough lead time to meet event schedules and avoid supply shortages.
• Coordinate laundry pick up and drop off during long event runs, ensuring staff have continuous access to clean uniforms and events run smoothly.

• Attend large scale events (e.g., ASU sports, Waste Management Phoenix Open, Spring Training, concerts) to support equipment and uniform distribution to internal and external staff.
• Manage laundry logistics on site during multi day and long running events to keep clean uniforms in circulation.
• Load and unload trailers with the equipment and uniforms needed for each event.
• Ensure trailers are returned to the Operations team clean and in good standing after each event.
• Run post event inventory reports to verify that all internal and external staff have returned issued equipment and uniforms.

• Partner with the Event Resource Manager to support outreach to associates regarding unreturned equipment and uniforms and related payroll deductions.
• Coordinate with the Event Resource Manager on external vendor deductions and payment holds until uniforms and equipment are returned.
• Provide training and support to team members on the use of the inventory app, particularly during events.

• Support other Event Resources leaders, including the Event Resource Manager and the Training Manager, with additional duties as needed to prepare for the upcoming season.
• Assist with tasks such as creating training binders and materials, supporting training classes, making phone calls to update associate profiles and records, and other administrative or logistical support as assigned.

• Prior experience in inventory management, warehouse operations, logistics, or a related field preferred.
• Experience in the events, staffing, or hospitality industry a plus.
• Experience coordinating with vendors and suppliers for time sensitive orders.
• Strong organizational skills and attention to detail.
• Comfortable using inventory tracking software and apps; able to train others on its use.
• Ability to lift and move equipment, uniforms, and trailer loads (specify weight requirement, e.g., up to 50 lbs).
• Valid driver's license; ability to safely load and unload and possibly tow trailers.
• Must be able to obtain DOT certification and provide a 39 month Motor Vehicle Record (MVR).
• Willingness to become forklift certified.
• Flexible schedule availability, including nights, weekends, and holidays, with willingness to work long hours during event days.
• Strong communication skills to coordinate with Event Coordinators, associates, vendors, and leadership.
• Prior supervisory or team support experience a plus.

• Ability to work outdoors in varying weather conditions for extended periods.
• Ability to stand, walk, bend, and lift for extended periods during event support.
• Ability to safely lift 50 pounds throughout shift
• Ability to load and unload trailers and move inventory items repeatedly throughout a shift.